The Best Conclave of All Time - March 23-25, 2012

Click here to view a .pdf file that includes detailed directions, the alcohol policy, and a registration form.

Dear Travellers,

Thank you for your visit to our campus last weekend! We are delighted to report that it was a smashing success, and your presence was the best part. Let March 23-25, 2012 go down as The Best Conclave Of All Time.

This packet includes everything required for your trip through the spacetime continuum, and you turned in the necessary materials to us by March 1, 2012. With the skills you gained by attending our Conclave, we know you will be able to travel back in time to ensure we receive everything by then. Unfortunately, money-growing trees will not be developed until 2213 and cannot survive on our current soil, so we must require a fee of $40 per person for your registration, but as you know it was well worth it--the weekend of worthwhile workshops, superb service, and fun food and fellowship constituted a splendiforous experience for all.

On Friday the twenty-third, each of you received a folder full of information about the weekend, and enjoyed an evening of fellowship, board games, and snacks. On Saturday morning, after being welcomed to our campus and Conclave, you learned from informative workshops (including LEADS courses Launch and Discover), had lunch at one of the many fine establishments in Cambridge, and in the afternoon continued with service and fellowship events, culminating in a bountiful banquet and delightful dance. We particularly enjoyed seeing such excellent time-travel-themed costumes.

If your present, past, or future selves should have any questions, please email us at apo-timelords@mit.edu or call 617-600-TIME (-8463). We're glad to have seen you!

With best wishes,
Alpha Chi Chapter, Spring 2012

Conclave Registration

Registration must be completed by March 1st, or will be subject to a $5 per person late fee.

You can register using the following website: http://apo.scripts.mit.edu/conclave/
Checks are to be made out to: Alpha Chi Chapter of Alpha Phi Omega
Registration is $40 per person.

Please send checks to:
Alpha Phi Omega, W20-415
77 Massachusetts Ave
Cambridge, MA 02139

Hotel Accomidations

We have arranged with the Hyatt Regency Cambridge for up to 40 rooms per night. The group rate is $119 per room per night, not including 14.45% combined state and local taxes. The hotel does not permit more than 4 guests in a room.

You may book your rooms by visiting https://resweb.passkey.com/go/c5c1100c; this link is customized and will automatically give you our group rate. The reservation system does not allow you to book more than one room at a time. If you have a large delegation, you can book multiple rooms by making multiple distinct bookings. You may also book by calling the hotel at 617-492-1234 and telling them you want the "MIT-Alpha Phi Omega" group rate; however, online reservations are strongly preferred.

Depending on your schedule, you may book for Friday night, Saturday night, or both. Note that checkout must be before noon and checkin after 4:00pm.

All bookings must be made by March 1. Any bookings made after March 1 will be at the hotel's prevailing rate, not our group rate.

If you do not wish to use the Hyatt, you are welcome to find accommodations elsewhere. Be aware, though, that Boston is an expensive city for hotels, and you should not expect to find significantly lower rates without driving a ways.